Confirmations — send, lock, re-open

On each Payroll card is a confirmation block: you ask the teacher to check her pay hours, she confirms, then you lock it for payroll. It’s the safety step that stops a wrong number being paid.

The status line, step by step

• Before you send — “· not sent for confirmation”, with a button “Ask Melody to confirm” (it uses the teacher’s first name).
• After you send — “⏳ awaiting Melody’s confirmation” — she’s been asked.
• She confirms — “✓ confirmed by Melody” — now you can lock it.
• She flags a problem — “⚠ flagged by Melody” — with her note shown; fix the hours, then re-send.
• Locked — “🔒 locked for payroll” — final. If you locked it without her confirmation it adds “(forced — not teacher-attested)”.

The buttons

• Ask Melody to confirm — Sends the confirmation request to the teacher.
• Lock for payroll — Appears once she’s confirmed — locks the attested number as final.
• Lock without confirmation — For when she can’t confirm in time; asks for a logged reason. The lock is marked “forced.”
• Re-send (after fixing) / Lock anyway — On a flagged period: re-send a fresh request after fixing, or (with a logged reason) lock over her dispute.
• Re-open — On a locked period; asks for a logged reason and starts a fresh confirmation cycle.

After re-opening an already-paid period, key the CORRECTION — not the new total

When you re-open a locked (already-paid) period and fix it, the card shows KEY THE CORRECTION with the difference — e.g. “KEY THE CORRECTION: +1 hr — already paid 60 hr, now 61 hr”. Key only that difference in payroll, or the already-paid amount gets paid twice. And between re-open and re-lock it shows “⏳ re-opened — don’t key yet” — wait until the teacher re-confirms and you re-lock.

“Diverged” is not a bug

If you edited pay-side hours after a teacher attested, the card flags “⚠ Hours changed since this was locked” and shows both figures. The keyable number stays the frozen attested one until you deliberately re-open — that’s the guard working, not an error.

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Next: Flex bank — ledger / settle / add-deduct →