The Approvals & Payroll console, explained

A tab-by-tab tour of the manager view — every button, drawer, and message, with the one number you actually key into payroll called out clearly. Both Zoe and the owner have the same full admin access. This is a help page only; nothing here changes any hours.

Want to see what teachers see?

Read the teacher guide → for the My hours self-report screen. A teacher signing into the manager view is sent back to her own page; a manager landing on the teacher page is sent here.

The one rule that prevents double-pay

There are two separate ledgers and they never mix. PAY = scheduled base hours − unpaid leave → the single number you key into QuickBooks. FLEX = the small over/unders (stayed late / left early) → a running bank that evens out over time and is never keyed into payroll. Every screen keeps them apart on purpose. When you key payroll, you key the Payroll tab’s PAY THIS number — never the ⚖ flex figure.

Header, badge, and sign-out

Title, badge, and links

• What you see — The page is titled Approvals. A small amber count sits beside it — the number of reports waiting for you (it’s hidden when that’s zero). The moose logo and ← All tools both return to the tools menu; Log out ends your session.
• The status line — A thin line under the tabs shows quick confirmations and errors — e.g. “Already decided — refreshing…” when someone else acted on a report first, or “This is the manager view — sign in with a manager/owner account.” if a teacher account reaches this page.

The six tabs at a glance

Across the top: Pending, Payroll, Flex, Decided, Staff, Log. The page opens on Pending.

Tab	What it holds
Pending	Reports waiting to be approved or rejected.
Payroll	The per-teacher pay total for a period — the number you key — plus schedule, leave, closures, and the confirmation controls.
Flex	Every teacher’s flex bank at a glance, with quick adjust and settle.
Decided	Reports approved or rejected in the last 60 days.
Staff	Add teachers, reset PINs, activate/deactivate.
Log	The access + action record, with CSV export.

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Next: Pending — approve & reject →